Scottsdale Miss Softball is run and managed by a group of volunteers who give their time and talent. That's it - there's no large or national organization that makes each season possible. The SMS Board of Directors are parents of current players, past players, parents of girls who used to play in SMS, and others who believe in SMS and want the best for our atheletes.

We are always looking for more help. If you are interested in joining the Board or want to learn how you can make an impact, email info@scottsdalemisssoftball.com

President
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Determine league strategy and vision
Evaluate Current Registration for additional marketing if needed
Executive oversight of SMS
Lead Board Meetings
Manage City of Scottsdale relationship
Participate and coordinate all Executive Committee sessions

Vice President
Act as President in President's absence
Assist President as Needed
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Community Outreach for New Opportunities, Sponsorships, Partnerships, etc.
Competitive Programs
Coordinate 8th Grade All Star Game
Manage Fall All Star Game Program
Manage Spring All Star Game Program
Participate in all Executive Committee sessions

Secretary
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Create and send out Agenda for monthly Board Meeting
Follow up on Action Items from Board within 2 weeks or less if amount of time determined at meeting
for action item is less than 2 weeks
Maintain bylaws and other records
Obtain Signatures for Code of Conduct and Conflict of Interest Disclosure Annually
Participate in all Executive Committee sessions
Prepare, manage, and update League Calendar
Provide registration updates

Treasurer
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Check PO Box
Handle any corporate governance requirements
Manage and apply for any grants or other additional funding
Participate in all Executive Committee sessions
Responsible for SMS financial strategy including income and expenditures, registration pricing,
insurance, revenue opportunities (sponsorships and donations), internal and external financial
reviews. Reports to President.
Review current expenditures to make sure spending is appropriate and within board parameters
Review current pricing of Fall and Spring registration, clinics, sponsorships, and any other revenue
generating opportunities
Review short-term and long-term strategic goals as it relates to funds currently held by SMS

Board Advisor
Attend Board Meetings
Provide advice to SMS when asked or needed
Board Slate Review
Participate in all Executive Committee sessions
REQUIREMENT: May not have a child in league

Game Operations Director
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Confirm Umpires Each Week
Coordinate and confirm Field Prep every week
Coordinate discussion for updating of Rules and Code of Conduct
Fall Tournament Director
Field umpire feedback
Lead Enforcement of Code of Conduct
Spring Tournament Director
Division Coordinators (Majors, Minors, Juniors, Rookies)
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Attend games in respective division on regular basis
Communicate regularly with coaches in respective divisions
Recruit & Confirm Coaches for New Season
Update Game Scores

Instructional and Mini’s Coordinator
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Attend games in respective division on regular basis
Communicate regularly with coaches in respective divisions
Recruit & Confirm Coaches for New Season
Update Game Scores
Instructional & Mini's Divisions Program Organization and Execution

Equipment Coordinator
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Keep inventory count for all equipment
Keep record of what coaches/teams have what equipment
Manage equipment pickup and equipment return
Manage inventory at baseboxes at various fields
Update list of fields and codes to get into fields and into base boxes

Marketing & Communications Coordinator
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Create, Schedule, and Send Email Blasts for Registrations
Create, send, and provide results for SMS Parent Survey
Create/manage Peach Jar ad
Ensure consistent branding and messaging (including website updates as needed)
Manage and update social media regularly
Manage Mail Chimp Email Lists
Send Email with Skills Assessment Details
Send Out Emails for Skills Assessment Signup
Identify and pursue any additional marketing & advertising opportunities
Create, schedule, and send any additional communications as needed

Events Coordinator
Coordinate, manage, and execute all SMS including Opening Ceremonies, Parent/Coaches Meeting, and any other large group SMS event

Player’s Agent
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Create and update coaching roster each season
Create content, plan, and execute Coaches Meeting
Create content, plan, and execute Fall Parent Meeting
Handle parent/player/family complaints, issues
Lead Roster Construction Process
Manage & Run Skills Assessments
Organize and Manage Trophy distribution, ordering, etc.
Provide rosters to Admin for Uniform Ordering

Scheduling Coordinator
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Be available to assist with lights and other field issues as they happen
Confirm space for Coaches/Parent Meeting
Create and manage Practice Signup Form Process
Create Fall Tournament Brackets & Schedule
Create Field Permit Master Sheet
Create Preliminary Game Schedule
Create Spring Tournament Brackets & Schedule
Handle any rainout, cancelations, schedule changes, etc.
Point of Contact for City of Scottsdale
Revise game Schedule as needed per Umpire & Field Prep recommendations
Send Fall Field Allocation Request to City of Scottsdale
Send Game Schedule to Coaches
Send Game Schedule to Field Prep team for Approval
Send Game Schedule to Umpire Coordinator for Approval
Send Spring Field Allocation Request to City of Scottsdale
Update Field Permit Master Sheet with Practices, Games, and Clinics

Skills Development Director
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Confirm Pitching & Catching Clinic Instructors
Create Signup Genius links for Skills Assessment Signups
Determine Pitching and Cathcing Clinic days & times
Facilitate and coordinate preseason Skills Clinic

Technology Coordinator
Attend and assist with all SMS Events, Meetings, League Wide Clinics, etc. when able
Attend Board Meetings
Create Board Discount Codes
Create Coaches Discount Codes
Create new season on Sports Engine for Schedule
Create New Season registration on Sports Engine
Create Registration for Pitching Clinics on Sports Engine
Email & Tech Setup and Administration
Manage and update website as needed
Update Website with New Season Registration
Update Website with Pitching & Catching Clinic Registration Info
Upload Schedule to Sports Engine